Equipment, QR scans, and inspections

Registering a new asset

1. 1.Go to Equipment → Add asset.
2. 2.Fill in: category (rope / descender / harness / karabiner / anchor device / helmet / lanyard / ascender / rigging plate / other), manufacturer, model, serial number.
3. 3.Set the manufacture date and first-use date. The retirement reminder is calculated from here.
4. 4.Tap Save. The asset is now in your register with a unique ID.

Printing the QR code

Open the asset and tap Print QR label. A PDF downloads with the QR code, asset name, serial number, and next-inspection date.

Laminate it. Attach it to the gear bag, the rope, or the harness carry pouch. Any team member with RopeLogix can scan it to bring up the full asset history on their phone — no typing required.

Scanning to inspect

1. 1.Tap the camera icon in RopeLogix (or use Equipment → Scan QR).
2. 2.Point at the QR label. The asset profile opens instantly.
3. 3.Tap Log inspection and select the inspection type: pre-use, periodic (6-monthly), or interim.
4. 4.Mark the result: Pass, Fail, or Quarantine. Selecting Quarantine immediately places the asset into quarantine status — it is not a note, it removes the asset from active use at that moment. Use the notes field for anything worth flagging.
5. 5.Your name and IRATA number pre-fill from your profile. Tap Save inspection — the record is stamped with the time and (if you allow it) the GPS location.

Manufacture date, first-use, and retirement

IRATA equipment has a manufacture-date shelf life and a first-use shelf life. RopeLogix tracks both:

• ● An alert fires when an asset approaches its manufacturer-recommended retirement date.
• ● The asset card shows days remaining to next periodic inspection.
• ● If an asset is past its inspection date, the QR scan shows a red OVERDUE badge — a clear signal to pull it from service.

Quarantine

There are two ways to quarantine an asset. First, a technician selects Quarantine as the inspection result — this immediately places the asset into quarantine, no further action required. Second, an admin or supervisor can tap Quarantine asset from the asset profile at any time.

Quarantined assets show in red on every team member's equipment view. They can still be viewed and inspected — but they cannot be tagged to new logbook entries or SWMS.

Reporting a defect

To report a defect without logging a full inspection, open the asset and tap Report defect. Choose a severity — Low, Medium, or High — write a description, and optionally attach photos.

Defect notes appear in the asset's history alongside inspection records. They do not automatically quarantine the asset — use the Quarantine inspection result or the Quarantine asset button if the gear needs to come out of service immediately.

Supervisor sign-off on inspections

After saving an inspection, technicians can tap Submit for sign-off to route it to a supervisor for counter-signature. Supervisors see pending inspections in their sign-off queue and can approve or reject with a comment.

Allocating gear to jobs

When logging hours, techs can tag the equipment they used from the register. This builds a chain of custody: you can see which gear was on which site, who used it, and what inspections occurred around that time — without any manual cross-referencing.