Equipment, QR scans, and inspections

Register every asset. Print a QR code. Scan to inspect. Build the chain of custody automatically.

Registering a new asset

  1. 1.Go to Equipment → Add asset.
  2. 2.Fill in: asset name, category (rope / harness / descender / connector / anchor / other), manufacturer, model, serial number.
  3. 3.Set the manufacture date and first-use date. The retirement reminder is calculated from here.
  4. 4.Tap Save. The asset is now in your register with a unique ID.

Printing the QR code

Open the asset and tap Print QR label. A PDF downloads with the QR code, asset name, serial number, and next-inspection date.

Laminate it. Attach it to the gear bag, the rope, or the harness carry pouch. Any team member with RopeLogix can scan it to bring up the full asset history on their phone — no typing required.

Scanning to inspect

  1. 1.Tap the camera icon in RopeLogix (or use Equipment → Scan QR).
  2. 2.Point at the QR label. The asset profile opens instantly.
  3. 3.Tap Log inspection and select the inspection type: pre-use, periodic (6-monthly), or interim.
  4. 4.Mark the result: Pass, Pass with note, or Fail. Add a note for anything worth flagging.
  5. 5.Tap Submit. The record is stamped with your name, the time, and the GPS location.

Manufacture date, first-use, and retirement

IRATA equipment has a manufacture-date shelf life and a first-use shelf life. RopeLogix tracks both:

  • ● An alert fires when an asset approaches its manufacturer-recommended retirement date.
  • ● The asset card shows days remaining to next periodic inspection.
  • ● If an asset is past its inspection date, the QR scan shows a red OVERDUE badge — a clear signal to pull it from service.

Pattern detection and quarantine

When an asset accumulates 3 or more Pass with note or Fail inspection records, RopeLogix flags it for review. This isn't automatic retirement — it's a prompt for a senior decision.

An admin or supervisor can tap Quarantine asset to immediately remove it from active use. Quarantined assets show in red on every team member's equipment view. They can still be viewed and inspected — but they cannot be tagged to new logbook entries or SWMS.

Quarantine is reversible. If the gear is repaired or the issue resolved, an admin can un-quarantine with a note. The full history — including the quarantine period — is retained.

Allocating gear to jobs

When logging hours, techs can tag the equipment they used from the register. This builds a chain of custody: you can see which gear was on which site, who used it, and what inspections occurred around that time — without any manual cross-referencing.

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